| STUDENT HANDBOOK |
| ORGANIZATION TRAVEL The organization officers, advisor and the director of student activities must approve all travel sponsored by any student organization prior to any arrangements that are made for the trip. Prior to the announcement of the trip the organizers of the trip must be able to provide details concerning the transportation, housing arrangements for overnight trips, activities, costs, purpose, advertising and other information requested by the advisor or director of student activities prior to any contracts, advertising, sale of tickets or sign up for the trip. When members of a class, club/organization want to sponsor or plan a trip, the student officers and the College advisor must work collaboratively in the planning stages. As the planning progresses, all the negotiating of the contractual agreements must be approved and concluded by the college advisor. All written contracts must be approved by the College advisor and signed by the vice president for business affairs. (Refer to the College advisor and Student Handbook for specifics.) The College advisor will inform the director of student activities of the proposed trip. Once the trip is definite, and contractual arrangements are made, it is the responsibility of the College advisor(s) of the class or club/organization sponsoring the trip to inform the director of student activities in writing of the following information at least two business days prior to leaving on the trip: o Definite dates of the trip (departure and return) o Means of transportation o Time and location of departure and return o Completed responsibility forms, which include the names and emergency telephone numbers of stu- dents going on the trip. (Responsibility forms are available from the student activities office) College advisor(s) going on the trip o If overnight the location and telephone number of the hotel/accommodations for all students and ad- visors. |