GRADUATE DIVISION

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Academic Policies and   Advisement

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GRADUATE DIVISION

Advisement
Registration
Adding or Dropping a Course
Withdrawal from a Course
Grading System
Academic Standing
Repeating Courses in Part-time Programs
Progress toward Degree
Withdrawal from College
Conduct
Academic Grievances
Access to Student Records


Advisement
Because of the specialized nature of the King's College graduate programs, the academic advisement program has a special role to play. Each matriculated student is assigned to an advisor with whom the student must meet at least once each semester. The advisement program, which maintains the student-faculty relation on a personal and somewhat informal basis, is also intended to provide a variety of other academic student services: advisement on course scheduling and sequencing, consultation on academic program-career planning goals, stimulation of professional interest and development, and maintaining lines of communication among the College, the employer and the student/employee.

Each student will also be assisted by his or her advisor in the preparation of the student's program of study and interpretation of academic regulations.

The advisor will review the student's progress in the approved program of study each semester. Consultation is especially important at the time of registration; the advisor must approve the courses in which a student registers as being consistent with the approved program of study.

When necessary, the student may request, or be directed to request, the specialized guidance and counseling services offered to all students at King's College by the Counseling Center and by the Office of Career Planning.

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Registration
Registration in graduate courses is open only to those persons who have been formally admitted as degree or non-degree students in the King's College Graduate Programs. Registration must be in accordance with the procedures and schedule of dates designated for a particular semester or session. Information about graduate course offerings is available from the Graduate Division Office at (570) 208-5991 and on the King's College Graduate Division website ( www.kings.edu/graduate ).

Current graduate students are encouraged to pre-register for courses they intend to take each semester or session. Pre-registration forms should be completed by the student and approved, if consistent with the student's program of study, by the graduate program director (the academic advisor) or the dean of graduate programs.

Final registration will be accomplished through the submission of a completed and approved registration card to the Graduate Division Office, after completing arrangements with the Business Office for the payment of tuition fees.

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Adding or Dropping a Course

No courses may be changed without the approval of the graduate student’s academic advisor or the dean of graduate programs.  Course changes can only be made during the change-of-registration period at the beginning of each semester or session.  No courses may be added after the change-of-registration period. A student who does not attend a class for which he/she is registered and who does not notify the Graduate Division Office of the intent to drop the course prior to the approved change-of-registration period will receive a grade of “F” and will be liable for all tuition charges.

For the schedule of tuition refunds after dropping a course, see below under Financial Information.

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Withdrawal from a Course
It is presumed that a student will complete the courses for which he or she is registered. If necessary, a student may withdraw from a course, but only within the first half of the semester, as specified in the College calendar. For the deadlines for withdrawal without academic penalty, contact the Graduate Division Office at (570) 208-5991.

Requests for withdrawal will become effective only upon receipt of the official request by the Graduate Division Office. A grade of “W” is given for an approved withdrawal.  Discontinuation of class attendance or notice to an instructor does not constitute authorized withdrawal. A student who discontinues attending class and does not notify the Graduate Division Office of the intent to withdraw will receive a grade of “F”.

 

For the schedule of tuition refunds after a course withdrawal, see "Financial Information."

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Grading System
The work of all graduate students will be evaluated and reported in terms of the following grades:

DESCRIPTION GRADE POINTS PER CREDIT HOURS
A Superior level of competency 4.0
A- Notable level of competency 3.75
B+ Good level of competency 3.5
B Satisfactory level of competency 3.0
B- Adequate level of competency 2.75
C+ Marginally satisfactory level of competency 2.5
C Minimal level of competency 2.0
F Unsatisfactory level of competency; unapproved withdrawal from course (regardless of quality work at the time); or incomplete course work not completed by midterm report date of the following semester 0.0
IN Work in course not completed. If such work is not completed by midterm report date of the following semester, the grade of "F" will be entered as the final grade 0.0
IP In progress; used for courses that legitimately extend beyond one semester, such as research or independent study courses. Completion is indicated by one of the regular grades reported in the following semester, and credit is received at that time 0.0
W Approved withdrawal from course after class meeting has commenced. For the deadline for withdrawal without academic penalty, contact the Graduate Division Office. 0.0
AW Academic withdrawal. The College reserves the right, in those instances where a student is deemed to be in serious violation of college policy, to initiate cancellation of the student's registration. 0.0
NG No grade. The College reserves the right to withhold a final grade if a student fails to complete all necessary enrollment procedures. Completion is indicated by one of the regular grades. 0.0

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Academic Standing
Students matriculated in part-time graduate programs are required to maintain an overall grade point average of 3.0 (B) or above in his/her graduate program. A student's GPA is determined by dividing the total number of grade points earned by the total number of graded graduate semester hours earned, exclusive of courses in which the grades IN, IP, and W are recorded.

If a student's GPA is less than 3.0 for any semester or session, his/her standing will be reviewed by the Graduate Policy Committee, and the student may be placed on academic probation. If the student's cumulative GPA remains less than 3.0, his/her registration may be withdrawn and the student may be suspended or dismissed from his/her graduate program.

A student who is suspended from his/her graduate program may reapply for admission. When a student is dismissed from a graduate program, there is no opportunity to return.

Students matriculated in the full-time graduate program in Physician Assistant Studies are subject to the academic standing policies found in the program's Professional Phase Student Handbooks.

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Repeating Courses in Part-time Programs
To be used towards a student's program of studies, graduate courses must receive a grade of C or better. Courses in which the grade earned is an F may not be used in the student's program of studies, and, if required for the degree, must be repeated. Courses may be repeated only once. The grade from the repeated course, if C or better, will be counted in the student's cumulative GPA. The original grade will remain on the student's transcript, but will not be counted in the cumulative GPA. If the grade in the repeated course is again an F, a student may be dismissed from his/her graduate program.

Courses in which the grade earned is a C or better may not be repeated.

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Progress toward Degree
A student accepted to a degree program is expected to work with continuity and to register in that program until all requirements are completed. Ordinarily, a student registers each semester for a minimum of three credit hours.

The usual time limit for completion of a part-time graduate program is seven years from the time of entrance. Failure to complete the requirements for the degree within this time limit will normally result in the dismissal of the student from the program. The student, however, may apply for an extension of time for exceptional reasons. The Graduate Policy Committee will review the request and make a decision. The student will be informed in writing of the Committee's decision.

A student who needs to withdraw from a graduate program for a foreseeable length of time (up to two years) for personal or financial reasons may ask to be placed in a hiatus status. The hiatus period will normally not be counted towards the time limit for program completion.

A student, not in hiatus status, who does not register for graduate courses during two consecutive calendar years will be required to reapply for admission to the graduate program. A student who wishes to be readmitted should schedule an interview with the dean of graduate programs. No fee is required for readmission. Students in good standing may be readmitted under the catalogue standards in effect at the time of re-entry.

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Withdrawal from College
A student who withdraws from College is requested to have an exit interview with the academic advisor or the dean of graduate programs. The date of the completed exit interview is considered as the date of withdrawal, and any refund of tuition is based on this date. (See section on refunds policy.) The exit interview may be conducted over the telephone if the student is not able to be on campus.

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Conduct

The College cannot be held responsible for the conduct of graduate students outside the premises.  It is expected, however, that graduate students, as members of the academic community, will respect the rights of others. Failure to respect these rights could result in disciplinary probation, suspension or dismissal from the College.

The King's College Physician Assistant students are expected to represent the program with the highest degree of professionalism, both on and off campus.  Behavior which is not consistent with expected standards or blatant disregard for protocols will be documented, and appropriate disciplinary action will be taken.  Disciplinary action will be dictated by the severity and frequency of the infraction.  Students with multiple displays of unprofessional behavior may be dismissed from the program, regardless of the student’s academic standing. For more information, students should refer to the Physician Assistant Professional Phase Didactic and Clinical Manuals.

Physician Assistant Drug and Alcohol Policy

The King’s College Department of Physician Assistant Studies follows the policies outlined in the King’s College Student Handbook. The use of drugs or alcohol prior to or during any activities pertaining to the program is strictly prohibited. If there is reasonable suspicion of impairment, the student will immediately be removed from that activity/class/rotation. An institution, clinical site or the PA Program may request or require drug and/or alcohol testing and/or referral for counseling and treatment.

Prior to the start of the professional phase of the program, students will be required to get a ten-panel urine drug and/or alcohol test done at a licensed laboratory. Students are required to have this testing done annually and in some cases, testing will be done randomly upon request. Students will sign a consent form with a waiver of liability releasing this information to the Program and any Clinical Site that may require the reported results. If the student refuses, he/she may be unable to complete the requirements of the program. Specific disciplinary actions and/or dismissals will be handled on an individual basis. The student is responsible for all associated costs incurred. 

Plagiarism

Academic dishonesty in graduate work in any form is regarded as a serious offense and may result in failure of a semester course, suspension, or dismissal from the College.  All cases of plagiarism and cheating are to be reported to the dean of graduate programs.

Plagiarism is the dishonest use of the work of others. Plagiarism means presenting as one’s own, the words or the work of someone else. The plagiarist offers as his or her own, for credit, the language, or information, or thought for which he or she deserves no credit. Plagiarism defeats the purpose of the course: improvement of the student’s own powers of thinking and communication.

 

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Academic Grievances and Appeals

Students matriculated in the full-time graduate program in Physician Assistant Studies are subject to the academic grievance and appeals policies found in the program’s Professional Phase Didactic and Clinical Handbooks.

Other academic grievances are resolved in the following manner:

•  The aggrieved student confers with the faculty member in question. If the grievance is not settled here, then

•  The student, the faculty member, and the graduate program director confer to see if an agreement can be reached. If not, then

•  The student, the faculty member, and the dean of graduate programs confer to see if an agreement can be reached. If not, then

•  The dean of graduate programs shall refer the grievance to the Graduate Policy Committee.

The Graduate Policy Committee shall proceed as follows:

The parties involved shall present the facts to the Graduate Policy Committee, and the Graduate Policy Committee shall decide the issue by a majority vote. The members of the Graduate Policy Committee include the directors of the individual graduate programs and the dean of graduate programs. Each of the members has one vote. The decision of the Graduate Policy Committee completes the grievance procedure.

 

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Access to Student Records

In accordance with the 1975 Family Educational Rights and Privacy Act, the College has established a policy concerning access to student records. The full policy is available upon request from the Registrar's Office. The following items are included here because of their general interest.

  • Grade reports, probation and suspension letters and other correspondence are sent directly to students at their home address.
  • Access to student records is permitted only upon receipt of a written release by the student.
  • Students may not have access to parental financial records submitted in support of financial aid applications.
  • With certain exceptions, each student has access to his/her personal and academic records.
  • Students may request that directory information not be released to anyone.

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Related Information

 

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